Event planning is a very varied and satisfying profession, especially when you see the good results you get after holding one. Events can be of many types depending on whether they are aimed at business or social relations. On this occasion we will talk about social events and the different types that exist. We will also discuss the aspects to be taken into account by the event planner when organizing them. Do you want to become a professional in this field? Don’t miss our online course on event planning.
The most common social events
Social events are more focused on the private, family or social sphere that leads to an improvement in the emotional bonds between the guests. Some of the most representative examples are weddings, communions, baptisms, birthdays or meetings with friends. These are those that are celebrated to make a good impression and enjoy the guests.
To do this, the event organizer must take into account a number of elements and objectives. This is important, as both hosts and guests must be completely satisfied. First, we will discuss the different types of social events that can be organized.
Wedding
Weddings are one of the most important social events due to the number of guests and the needs that are required. The tastes and preferences of the couple must be taken into account, as well as the most suitable place for the celebration. Some of them are even themed weddings , so the event will be organized based on what the bride and groom want.
Baptisms and communions
Baptisms and communions are other family events that require an ideal place for their celebration. As with weddings, the number of guests and the needs required must be taken into account. It must also be taken into account that, as it is an event attended mostly by children , the services must be adapted to them.
Family or friends gatherings
Cocktail parties or gala dinners are very common, both for family and friends. They can usually be organised by a single host , or by several people who decide to get together.
Birthdays or anniversaries
Birthdays and anniversaries are other events that can be organized. They are focused on those people who decide to celebrate an important moment in their life . Some of these moments can be coming of age, or a more special birthday. Anniversaries are very common for couples who have been together for many years and who want to hold a more intimate special event.
Graduations
When they finish their studies, many students decide to celebrate a graduation party. For this type of party, attention must be paid to the needs , whether it is an auditorium, catering services, disco room, etc.
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Basics of event planning
These are some of the elements that must be organized and taken into account for proper organization and planning :
Choosing the right place and date
When choosing the venue for your event, you need to take into account some basic information about the event. For example, the type of event, since the setting for a wedding is not the same as that for a birthday party. The venue should be adapted to the theme and needs of the event. You should also plan on the number of guests who will attend.
Another aspect to take into account is the ease of communication and accessibility to the venue, as it should be easy for all attendees to arrive. And finally, choosing the most suitable date for both the host and the guests.
Decoration
One of the aspects that is valued is the decoration and atmosphere of the event. Normally, celebrations revolve around a theme, which is associated with the social event itself and the type of guests who will attend. For example, for a birthday it is a good idea to adapt the decoration to the tastes or to something representative that has a relationship with the host. If it is a communion, the environment should also be decorated and the details that will surprise the guests should be taken into account.
Services
When we talk about services, we are referring to those aspects that must be contracted or made available to the guests. Some of the most common are catering, activities for children , hiring a music group , etc. These are the services that will be present during the event and that will serve to make the guests feel comfortable and not have to worry about anything.
These services will have to be adapted to the type of social event being held. For example, for a communion it is advisable to have an entertainer or a service of mats so that the children can have fun.
Guests and invitations
It is essential for guests to notify the event date in advance , since this way we will ensure that the largest number of people can attend without problems. To do this, it is necessary to send invitations, which include the date, the place and how to get there, the type of celebration and the dress code. In other words, they must provide all the necessary information.
